How is Virtual Phone System useful to your Business?

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Definition – Virtual Phone Number: 

A virtual phone system is an internet-based/ cloud-based system that forwards calls to fixed, mobile, or cloud-based telephone lines. The client specifies this when a caller dials a toll-free or business number.

Its usage is similar to a regular phone. Any individual with a mobile device connected to the internet can make and receive calls and texts with a virtual phone number. But this is a cloud-based phone number requiring an internet connection. Its applications start by installing a softphone app on your device. Softphones, cell phones, and desk phones are used as virtual phone systems because they are not connected to a specific location or phone line. 

What characteristics does a virtual phone service have?

Today’s use of business phone services is expanding globally. Technology has a wide range of functions, some of which include:

With virtual telephony, there is no need for expensive hardware or software to set up the system. And this is a great asset for small businesses and start-ups in saving the investment. In addition, It can save a lot on capital expenses in the form of eliminating the need for maintenance.

You don’t have to be close to your desk phone to use a Cloud-based phone system. Because they permit your employees to work full-time from home on the go. While assisting remote workers allows them to formally work from any internet-connected location.

Features of Virtual Phone Numbers?

Therefore, you can set up a mobile device to receive important calls and join important meetings. Using virtual numbers, remote employees can avoid waiting at their desks.

Call Management:

It enables you to record all call information. As a missed call notification, it will record voicemails and send an email with the recording attached.

With the help of cloud technology, managers can monitor their agents. They can know when their agents are logged in, who they spoke with, and how long. Besides, you can get access to call history as well as other performance and queue reports.


Older contact center systems often feature open platforms that simplify using apps like CRM, ticketing systems, or social network integration. But they cannot offer APIs to third-party apps due to architectural restrictions.

Using virtual numbers, you can send text messages before or following a call. You can also consolidate email and phone systems into a single customer support department.

24×7 Connectivity: 

Set up call centers using a virtual phone system in several time zones to give service 24/7. As this service works only with the help of the internet, employees can receive 99.99% network uptime.


It is excellent for companies looking to grow. Because you need not spend any additional hardware, you must contact your respective service provider and ask for more bandwidth.

How to choose the correct service provider?

Verifying that the telecom company offers the finest call quality is important. In other words, because they rely on CPaaS (cloud platform as a service) offered by a third party, there might be a problem that could be solved.

Reporting and analytics: 

The majority of high-quality reports will include a variety of performance metrics for contact centers and agents. Pre-analyzed data are required to derive strategic learning.

Artificial Intelligence: 

Customers who become accustomed to dealing with intelligent interfaces will expect the same when they call your organization. Deploying tools like conversational IVR is crucial, as they can assess client data. That data might include call history and other variables to offer predictive recommendations and improve the customer experience.

Many other features help remote workers, which include:

·        Portability of phone numbers

·        Remote voicemail access

·        follow-me

·        VoIP extensions

·        ring groups

·        virtual receptionists

·        VoIP over fax

·        Call waiting

·        call transfer

·        Call logs

·        Call back.

·        Toll-free

The flexibility of Virtual Numbers:

Internet links can automatically route local and international calls to virtual numbers within the organization. Internal calls and inbound client calls may appear to be placed to a local number in this method. But the call is answered on the other side of the world at no extra cost to the company.

On several devices, anyone can be reached at any time, from anywhere, for little to no additional expense. Smartphones and desktop telephones can all use virtual numbers. By doing this, you can add new functions and services without purchasing new phone systems and handsets.

Virtual Numbers Catalyze Employee and Client Relation:

Most current and prospective clients favour doing business with local service providers. They allow companies to develop a local presence using virtual numbers even in your absence. Local virtual numbers are extremely beneficial to employees as they can personalize consumer communications.

Because it is considerably simpler to identify who is calling and where they are calling from. Consequently, they can adjust answers if the implementation contains caller ID.

Advantages of Virtual Phone Numbers: 

Here are a few advantages of virtual numbers. We want to inform you that there are many reasons to transfer your company’s phone system to cloud telephony. Because there may be a million different situations in which you can use the cloud. So, follow through;

1. It aids in establishing your local presence:

It makes it possible to give your local business several Virtual phone numbers which will be local to the area. And these will reassure employees to operate your business from numerous locations across the nation.

2. Reduces costs and builds confidence:

Virtual numbers local to the area will help you save money when making long-distance calls. Before, long-distance calls came with an additional fee. But using virtual numbers can help small firms particularly.

3. Assists in fostering professionalism:

Small business owners want to appear professional as much as possible. Therefore, firms create many phone lines for their organization using virtual numbers. They use this for various purposes, including customer service, communications, technical support, etc.

4. Virtual numbers offer versatility:

Virtual numbers are accessible anywhere. For example, you cannot pick up a desk phone and move it from one place to another. All virtual phone service providers can use an app on any mobile device to place calls using a virtual number.

5. Several telephone numbers:

Providing an IP phone at work with more than one phone number using virtual phone systems saves a lot of money. You can also allow a single user or team to use their virtual phone number while travelling because of the features like “find me or follow me.”

The Final Word – Do you need a virtual number?

Virtual numbers are very useful for business teams, especially with remote employees. In addition, people who want a local number can also use this service. Regarding usage, business phone service providers enable web browsers to make and receive calls. Hence, it could act as a bridge for communications between the PSTN interface and cloud phones. Since the physical phone can be placed anywhere, a virtual phone system enables remote work. It allows users to place free long-distance calls via internet calling.

Vitel Global India promises the highest uptime, simple system administration, and quick addition of new members from anywhere in the world. Additionally, all of your staff can connect easily regardless of the devices they each use. Why not request a demo today?

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